Parent Info

How to Register

Online registration is the easiest way to make sure your child’s spot is secure because some camps fill up early. Registrations are accepted on a first come, first served basis. Once a program has filled, a wait list is formed.

Payment is due at the time of registration. An email confirmation will be sent to you via CampMinder with a link to your online account. if you don’t see it within a few minutes of submission, please check your spam/junk mailbox and let us know if you don’t receive it. More information, such as carpool procedures and health forms, will be emailed to you just before camp begins so that you have all you need for a smooth week of camp.

To get started, click on “Register Now” at the top of the page. Complete and submit one registration form for each child. Please note that we require your child’s CURRENT school grade rather than the rising grade; our system will automatically calculate the rising grade. Be sure to have your child’s health history information as this is needed to complete your registration. The Terms & Conditions page explains our cancellation and refund policy; we recommend that you read it prior to registering your camper.

Please Note: To help our camp directors and counselors prepare for their camp, online registration closes at 9 am each Friday in June and July for the upcoming camp session. Late registrations are accepted in person following carpool on the first day of camp only, on a space-available basis. A $50 administrative fee applies for each late registration.

Extended Care

Summer at Providence Day offers early morning and late afternoon care for campers in rising grades TK-8 through our Extended Care program. Caring counselors and a wide variety of activities (games, crafts, books, outdoor play) are hallmarks of this program. You may sign up for Extended Care at the time of camp registration, or add it later through your CampInTouch account.

Before Care: We open our doors at the Brinkley Dining Hall at 7 am and welcome campers to start their day with us. Our staff walk campers to their morning program.

After Care: Camp counselors bring children back to After Care at 4 pm where they enjoy a variety of supervised activities and games. Final pick-up is 6 pm. Be aware a late fee will be incurred for pick up after 6 pm.

Complete Care: If you require both Before Care AND After Care, you should register for Complete Care. This includes both services at a discount.

Lunch Care: Your child is welcome to join us for lunch before or after their half-day camp. Our staff will supervise your camper in the Dining Hall as they enjoy lunch with their friends. This is for campers with ONE Half-Day camp ONLY; children with us all day receive lunch automatically.

Here is a complete summary of Extended Care services:

Service	Fee	Hours
Before Care	$95 / week	7:00-9:00 am
After Care	$95 / week	4:00-6:00 pm
Complete Care (includes Before and After Care)	$175 / week	see above
Lunch (half-day campers only; includes lunch and supervision)	$50 / week	12:00-1:00 pm
Drop-In Care	$15 / hour	See hours above
Late Pick-up Fee	$1 / minute	After 6:00 pm

Camp Spirit ONLY
Before Care	$75 / week	7:00-8:30 am
After Care	$75 / week	4:30-6:00 pm
Complete Care (includes Before and After Care)	$135 / week	see above

Camp Dining

Take the stress out of summer and leave the lunch to us! Campers enrolled in a full-day camp or two half-day camps enjoy a delicious lunch by Flik Independent School Dining (FISD). In addition, snacks are provided mid-morning and mid-afternoon to all campers. PD Academy students enjoy their snack in the Global Cafe; our Snack Shack operates in the stadium concession stand for the convenience of sports camps near the Mosack Athletic Center.

FISD believes in using the freshest ingredients and utilizes local products whenever possible. Flik at Providence Day is also certified as a Green Restaurant by the Green Restaurant Association and is a designated Center for Excellence among Compass Group’s 1,200+ units.

Half-day campers are welcome to register for Lunch and enjoy the same meal with their camp friends.

FAQs

Are camps open to the general public?

How old does my child need to be to attend camp?

Do you have a registration deadline?

We have a rolling registration deadline throughout the summer. Each week during June and July, online registration closes on Friday at 9 am for the next session. Late registrations will be accepted in person on the first day of camp only, on a space-available basis. We recommend checking with the Summer office for program availability. A $50 administrative fee applies for each late registration. Please have all information needed for registration, including emergency contacts and your child's health history.

When is payment due?

Is a doctor’s physical exam required?

A physical exam is not required; however, all families must answer a few health-related questions during the registration process. This ensures our Registered Nurse has all the information necessary to care for your child while at camp. Based on the status of the pandemic, information will be sent home prior to the start of camp regarding daily health screening requirements.

Is lunch included with camp?

Lunch by Flik Dining is included in your tuition for campers who are enrolled in a FULL DAY of programs, unless specified otherwise. This includes registering for full-day camps as well as TWO half-day camps in the same session.

Campers enrolling in ONE half-day camp may purchase lunch at the time of registration; look for the appropriate Lunch Session in the Additional Options section of the registration form.

Are snacks and beverages included?

Yes, snacks are included with your tuition for both full-day AND half-day camps as well as PD Academy courses. Some exceptions apply and are noted in the program description.

No more remembering to send snacks or money to purchase! Water is also available, although we recommend every camper bring a labeled water bottle each day to reduce the risk of cross-contamination. Examples of the snacks that may be offered include fresh fruit, breakfast bars, yogurt, and pretzels.

What if my child doesn’t like the food or has food allergies?

Where do I drop off and pick up my camper?

Who can pick up my camper?

Only those individuals with a valid carpool placard displayed on their vehicle may pick up a camper. Detailed information will be sent to families prior to the start of camp. Those individuals without a valid placard will be directed to an area for identification verification. You can assist by ensuring all individuals authorized to pick up your child are listed in the Authorized Grown-Ups form accessible through your CampInTouch account. If possible, the same parent or designated person should drop off and pick up your child every day.

What if I’m late for pick-up or have an emergency situation?

What is the plan in the event of inclement weather (ie., lightning)?

Providence Day School has a lightning detection system called Thor Guard, and it is used to warn the campus community of lightning danger within close proximity of campus. In the event that the alarm sounds, all campers will take shelter indoors until the all-clear is sounded. If this occurs during carpool, your camper will remain indoors near the normal pick-up location, and signs will be posted outside. You should plan to come inside to pick up your camper. Camp staff will assist in locating your child.

Terms & Conditions

We adhere to the following policies which have been updated for Summer 2021. In addition, should Providence Day School enact other policies for participation related to COVID-19, or any other communicable disease, those policies may also apply to Summer Programs. Submitting a Camper Registration Form indicates your acceptance of these terms.

Registration:

Registrations are accepted on a first come, first served basis. A non-refundable $35 registration fee applies once per family per season.
Once a program has filled, a wait list is formed for that specific program and session. Families will be notified if a waitlisted spot opens.
Online registration closes three days prior to the start of each camp.
Late registration may be made in person on the first day of camp only, on a space-available basis. Please be prepared to complete all information, including a health history. A $50 administrative fee will be charged for each late registration.
All camp fees must be paid at the time of registration. Any services or items purchased after the initial registration will be charged to the card on file.

Cancellation and Refund:

Providence Day reserves the right to cancel a program due to low enrollment or inability to deliver the program due to health regulations or other reasons beyond the control of the school. In this event, a tuition refund will be issued. A refund of the registration fee will be issued within 7 days of the conclusion of the camp season to any family who was withdrawn from all programming.
Families may cancel their child’s registration up to 14 days prior to the start of camp and request a refund of the camp tuition. The registration fee is non-refundable. All requests must be in writing to pds.summer@providenceday.org.
A $50 fee will be assessed for each refund request.
Refunds will not be issued less than 14 days prior to the start of camp, except when the cancelled spot can be filled from the wait list.
Due to fixed costs and expenditures based on enrollment, no refund or reduction will be made for arriving late or leaving early.
Camp fees may not be prorated.

Other:

Carpool placards, provided at the start of camp, are required by anyone picking up a child from camp.
A Late Pick-up Fee of $1 per minute will be incurred after 6 pm for campers utilizing Extended Care.
Lunch is provided for children enrolled in a full-day camp OR two half-day camps in the same session. Snacks are provided for all camps and courses of three hours’ duration or longer. Campers are welcome to provide their own lunch or snacks based on preference or dietary restrictions. Camp fees will not be prorated for campers who provide their own meals or snacks.
It is the parents' responsibility to bring any special concerns about their child to the Director's attention at the time of registration.
Attendance is required in for-credit PD Academy courses. A student who misses more than two days in a full-credit course or more than one day in a half-credit course will not receive the credit.
Providence Day Summer Programs is not responsible for a camper's personal belongings, including articles of clothing, that may become lost or damaged at camp. It is highly recommended that campers leave valuable items at home and label all belongings with their complete name. Clothing labels may be purchased during registration or afterward through your CampInTouch account. A Lost & Found bin is maintained by the camp.
Providence Day Summer Programs strives to offer a camp experience and opportunities for learning within the boundaries of safety, common sense, and municipal regulations. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, who has violated the conditions for participation or has become a hindrance to the group or goals of the program. It is acknowledged, understood and agreed that the decision of the Director of Summer Programs shall be final and binding.
Camper images may be used by Providence Day School for marketing purposes on its website, in other school-related digital platforms, and in print materials.
Providence Day School does not discriminate on the basis of race, color, ethnicity, religion, sexual orientation, national origin, disability, gender or gender identity in the administration of its educational policies, admission policies or any other programs.

Carpool & Campus Map

We have instituted best practices in designing a well-organized drop-off and pick-up procedure to make carpool safe and efficient. Our process maximizes the safety of campers and staff and facilitates communication between parents and camp instructors. Specific directions are sent to families prior to the start of camp. This includes information on obtaining the required carpool placard and the location of their child's carpool zone.

The campus map below indicates each drop-off and pick-up zone.

(click to download the pdf)

Resources

Summer camp is a rite of passage for many kids, and the memories tend to have the sticking power of other life-changing events. Beyond the fact that it’s a whole lot of fun, what are the actual effects on a child's well-being? Research has uncovered a plethora of benefits that can’t always be replicated in the classroom, and we’ve cited some of the most informative, relevant articles for your reading pleasure.

We hope your child has the opportunity to experience the magic of summer camp at Providence Day this year.

6 Summer Camp Benefits by Jess Michaels, Parent Guide News
Lessons from Camp by Leah Shafer, Harvard Graduate School of Education
Why Day Camp Matters by Andy Kimmelman, American Camp Association
The Importance of Play in Promoting Healthy Child Development and Maintaining Strong Parent-Child Bonds by Kenneth R. Ginsburg, American Academy of Pediatrics

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