Parent Info
How to Register
HOW TO REGISTER
Online registration is the easiest way to make sure your child’s spot is secure because some camps fill up early. Registrations are accepted on a first come, first served basis. Once a program has filled, a wait list is formed.
To get started, click on “Register Now” at the top of the page. Complete and submit your registration form. Please note that we require your child’s CURRENT school grade rather than the rising grade; our system will automatically calculate the rising grade. Be sure to have your child’s health history information as this is needed to complete your registration.
Payment is due at the time of registration. An email confirmation will be sent to you via CampMinder with a link to your online account. If you don’t see it within a few minutes of submission, please check your spam/junk mailbox and let us know if you don’t receive it. More information will be emailed to you just before camp begins so that you have all you need for a smooth week of camp.
To help our camp directors and counselors prepare for their camp, online registration closes at 9am each Friday for the upcoming camp session.
Due to the current health crisis, walk-in registrations will not be allowed this summer. All registrations MUST take place online by the established deadline. Your understanding of this policy is appreciated as the safety of our camp community is the priority. We hope to return to a normal walk-in policy next year.
NEW FOR 2020! The safety of our campers and our staff is our first priority. To meet the expectations of our camp families, carpool security has been improved with a new identification system. Please see our Carpool & Campus Map tab for information. More details will be sent to you prior to the start of camp.
Extended Care
Extended Care
Summer at Providence Day offers early morning and late afternoon care for campers in rising grades TK-8 through our Extended Care program. Caring counselors and a wide variety of activities (games, crafts, books, outdoor play) are hallmarks of this program. Registration for Extended Care is online through your CampInTouch registration account. Note: to ensure social distancing requirements, registration is limited.
Before Care: We open our doors at the Brinkley Dining Hall at 7 am and welcome campers to start their day with us. Our staff will walk campers to their morning program.
After Care: Camp counselors will bring children back to After Care at 4 pm where they will enjoy a variety of supervised activities and games. Final pick-up is 6 pm. Be aware a late fee will be incurred for pick up after 6 pm.
Complete Care: If you require both Before Care AND After Care, you should register for Complete Care. This includes both services at a discount.
Lunch Care: For Half-Day Campers ONLY. Your child is welcome to join us for lunch before or after camp. Our staff will supervise your camper in the Dining Hall as they enjoy lunch with their friends. Drop-off and pick-up take place near the Ridenhour Gym.
Drop-in Care: Our normal Drop-in Care service has been suspended for this summer due to capacity limits. We hope to resume Drop-in Care options next summer.
FAQs
- Are camps open to the general public?
- How old does my child need to be to attend camp?
- Do you have a registration deadline?
- When is payment due?
- Is a doctor’s physical exam required?
- Is lunch included with camp?
- Are snacks and beverages included?
- What if my child doesn’t like the food or has food allergies?
- My child’s camp is going on a field trip; should I pack a lunch?
- Where do I drop off and pick up my camper?
- Who can pick up my camper?
- What if I’m late for pick-up or have an emergency situation?
- What is Thor Guard, and how does it affect my camper?
Are camps open to the general public?
How old does my child need to be to attend camp?
Do you have a registration deadline?
Online registration closes each week for the upcoming session on Friday at 9am. Late registrations will be accepted in person on the first day of camp only, on a space-available basis. We recommend checking with the Summer office for program availability. A $50 administrative fee applies for each late registration. Please have all information needed for registration, including emergency contacts and your child's health history.
When is payment due?
Is a doctor’s physical exam required?
Is lunch included with camp?
Lunch by Flik Dining is included in your tuition for campers who are enrolled in a FULL DAY of programs, unless specified otherwise. This includes registering for full-day camps as well as TWO half-day camps in the same session.
Campers enrolling in ONE half-day camp may purchase lunch at the time of registration; look for the appropriate Lunch Session in the Additional Options section of the registration form. A printable lunch menu is located on the Camp Dining page for your convenience.
Are snacks and beverages included?
Yes, snacks are included with your tuition for both full-day AND half-day camps as well as PD Academy courses. Some exceptions apply and are noted in the program description.
No more remembering to send snacks or money to purchase! Water is also available, although we recommend every camper bring a labeled water bottle each day. The Dining Hall keeps a hydration station open for campers throughout the day. Examples of the snacks that may be offered include fresh fruit, breakfast bars, yogurt, and pretzels.
What if my child doesn’t like the food or has food allergies?
My child’s camp is going on a field trip; should I pack a lunch?
Where do I drop off and pick up my camper?
Drop-off and pick-up locations for each camp are listed in our catalog as well as on each programs’ detail page under Camps.
Check the camp description for exceptions to drop-off locations. Click here for a campus map and note that the Levin Extended Day House is accessible through the WEST ENTRANCE only.
NOTE: Carpool procedures have changed to make the process more secure for campers and for our camp staff. Detailed information will be emailed to families prior to the start of their child’s first camp session. Additional information is available on the Carpool & Campus Map tab.
Who can pick up my camper?
Only those individuals with a valid carpool placard displayed on their vehicle may pick up a camper. Detailed information will be sent to families prior to the start of camp. Those individuals without a valid placard will be directed to an area for identification verification. You can assist by ensuring all individuals authorized to pick up your child are listed in the Authorized Grown-Ups form accessible through your CampInTouch account. See Carpool & Campus Map for carpool zones.
What if I’m late for pick-up or have an emergency situation?
Drop-in Care to the rescue! Unexpected things happen, and you can utilize Drop-in at $15/hour for Before or After Care, or even Lunch. If your camper has not been picked up within 10 minutes of the end of camp, we’ll make sure they’re escorted to Extended Care and that their needs are met. Please call Extended Care at 704-887-6043 to let them know your estimated time of arrival.
What is Thor Guard, and how does it affect my camper?
Thor Guard Lightning Detection System is used to warn the campus community of lightning danger within close proximity of campus. In the event that the alarm sounds, all campers will take shelter indoors until the all-clear is sounded. If this occurs during carpool, your camper will remain indoors near the normal pick-up location, and signs will be posted outside. You should plan to come inside to pick up your camper. Camp staff will assist in locating your child.
Terms & Conditions
We adhere strictly to the following policies which are included in your registration. Submitting a Camper Registration Form indicates your acceptance of these terms. The Director of Summer Programs reserves the right to interpret the policies as necessary based on available information.
- Registrations are accepted on a first come, first served basis. Once a program has filled, a wait list is formed for that specific program and session.
- A non-refundable $25 registration fee applies once per family per season.
- Online registration closes each Friday at 9:00 am for the upcoming camp session.
- Late registration may be made in person on the first day of camp only, on a space-available basis. The Summer Programs office is located in the Thompson-Jones Library. Please be prepared to complete all information, including a health history. A $50 administrative fee will be charged for each late registration.
- All camp fees must be paid at the time of registration. Any services or items purchased after the initial registration will be charged to the card on file.
- Program cancellation and refunds may be made up to 14 days prior to the start of camp. All requests must be in writing to the Summer Programs office at pds.summer@providenceday.org. A $50 fee will be assessed for any refund.
- No refunds for any reason will be issued within 14 days of the start of camp.
- Due to fixed costs and expenditures based on definite enrollment, no refund or reduction will be made for arriving late or leaving early. Camp fees may not be prorated.
- A Late Pick-up Fee of $1 per minute will be incurred after 6 pm for campers utilizing Extended Care.
- Lunch is provided for all full-day campers and those enrolled in two half-day camps in the same session. In addition, snacks are provided for all camps and courses except Session 10. Campers are welcome to provide their own lunch or snacks based on preference or dietary restrictions. Camp fees will not be prorated for campers who provide their own meals or snacks.
- It is the parents' responsibility to bring any special concerns about their child to the Director's attention at the time of registration.
- Attendance is required in academic credit courses. A student who misses more than two days in a full-credit course or more than one day in a half-credit courses will not receive the credit.
- Providence Day Summer Programs is not responsible for a camper's personal belongings, including articles of clothing, that may become lost or damaged at camp. It is highly recommended that campers leave valuable items at home and label all belongings with their complete name. A Lost & Found bin is maintained by Extended Care.
- Providence Day Summer Programs strives to offer a camp experience and opportunities for learning within the boundaries of safety, common sense, and municipal regulations. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, who has violated the conditions for participation or has become a hindrance to the group or goals of the program. It is acknowledged, understood and agreed that the decision of the Director of Summer Programs shall be final and binding.
- Campers images may be used by Providence Day School for marketing purposes on its website, in other school-related digital platforms, and in print materials.
- Providence Day School does not discriminate on the basis of race, color, ethnicity, religion, sexual orientation, national origin, disability, gender or gender identity in the administration of its educational policies, admission policies or any other programs.
Carpool & Campus Map
We have well-organized drop-off and pick-up procedures in place to make carpool safe and efficient. Specific directions are sent to families prior to the start of camp. Returning families should note that changes have been made to the process for 2020 to increase the safety of campers and staff and to improve communication between you and your child’s camp instructors.
Our campus map below indicates each drop-off and pick-up location.
Resources
Summer camp is a rite of passage for many kids, and the memories tend to have the sticking power of other life-changing events. Beyond the fact that it’s a whole lot of fun, what are the actual effects on a child's well-being? Research has uncovered a plethora of benefits that can’t always be replicated in the classroom, and we’ve cited some of the most informative, relevant articles for your reading pleasure.
We hope your child has the opportunity to experience the magic of summer camp at Providence Day this year.
- 6 Summer Camp Benefits by Jess Michaels, Parent Guide News
- Lessons from Camp by Leah Shafer, Harvard Graduate School of Education
- Why Day Camp Matters by Andy Kimmelman, American Camp Association
- Summer Camps: Benefits Beyond the Obvious by Barbara Swicord, Ed.D., National Society for the Gifted and Talented
- The Importance of Play in Promoting Healthy Child Development and Maintaining Strong Parent-Child Bonds by Kenneth R. Ginsburg, American Academy of Pediatrics