Parent Info

How to Register

Registration opens in January. Registrations are accepted on a first come, first served basis.Online registration is the easiest way to make sure your child’s spot is secure because some camps fill up early. Once a program has been filled, a wait list is formed. Families will be notified if a spot opens up before the camp begins.

Payment is due at the time of registration. We accept Visa, MasterCard, Discovery, and eChecks. An email confirmation will be sent to you via CampMinder with a link to your online account. If you don’t see it within a few minutes of submission, please check your spam/junk mailbox. More information regarding carpool procedures and other important items will be emailed to you just before camp begins so that you have all you need for a smooth week of camp.

The Terms & Conditions page explains our cancellation and refund policy, which includes a fee for refunds. We recommend that you read it prior to registering your camper and let us know if you have any questions.

Please Note: To help our camp directors and counselors prepare for their camp, online registration closes on Friday morning at 9am prior to the start of each session. Late registrations are accepted in person following carpool on the first day of each session, on a space-available basis. An administrative fee applies for each late registration.

Extended Care

Summer at Providence Day offers early morning and late afternoon care for campers in rising grades TK-8 through our Extended Care program. Caring counselors and a wide variety of activities (games, crafts, books, outdoor play) are hallmarks of this program. You may sign up for Extended Care at the time of camp registration, or add it later through your CampInTouch account.

Before Care: We open our doors at 7:00 a.m. and welcome campers to start their day with us. Our staff walk campers to their morning program.

After Care: Camp counselors bring children back to After Care at 4:00 p.m. where they enjoy a variety of supervised activities and games. Final pick-up is 6:00 p.m.

Complete Care: If you require both Before Care AND After Care, you should register for Complete Care. This includes both services at a discount.

Lunch Care for kids with one half-day camp: Your child is welcome to join us for lunch before or after their half-day camp. Our staff will supervise your camper as they enjoy lunch with their friends.

Drop-in Care
We know life can throw a wrench in your plans sometimes, and Drop-In Care is here to help. You may bring your child to Extended Care during normal operating hours for an hourly charge.

Camp Dining

FAQs

Are camps open to the general public?

How old does my child need to be to attend camp?

What time does camp begin and end?

Do you have a registration deadline?

A. We have a rolling registration deadline throughout the summer. During June and July, online registration closes at 9am on the Friday prior to the start of each weekly session. Late registrations will be accepted in person on the first day of camp only, on a space-available basis. We recommend checking with the Summer office for program availability. A $50 administrative fee applies for each late registration. Please have all information needed for registration, including emergency contacts and your child's health history.

When is payment due?

Is a doctor’s physical exam required?

Is lunch included with camp?

A. Lunch by Flik Dining is included in your tuition for campers who are here all day. This includes those registered for one full-day camp or TWO half-day camps in the same session.

Campers enrolled in ONE half-day camp may purchase lunch at the time of registration; look for the appropriate Lunch Session in the Additional Options section of the registration form.

Are snacks and beverages included?

A. Yes, snacks are included with your tuition for both full-day AND half-day camps. No more remembering to send snacks or money to purchase! Water is also available, although we recommend every camper bring a labeled water bottle each day to reduce the risk of cross-contamination. Examples of the snacks that may be offered include fresh fruit, yogurt, and pre-packaged crackers or pretzels.

What if my child doesn’t like the food or has food allergies?

Where do I drop off and pick up my camper?

A. We utilize several carpool zones across campus to speed families along at drop-off and pick-up times. Detailed carpool information will be sent to families prior to the start of camp each week. Due to ongoing construction on campus, a map will be available on the Carpool and Campus Map tab once procedures have been finalized. (Note that the Levin Extended Day House is accessible through the WEST ENTRANCE only.)

Who can pick up my camper?

A. For the safety of your child, only those individuals with a valid carpool placard displayed on their vehicle may pick up your camper. Detailed information will be sent to families prior to the start of camp. Those individuals without a valid placard will be directed to an area for identification verification. You can assist by ensuring that all custodial parents/guardians are listed in your CampInTouch account. Any other individuals authorized to pick up your child should be added to the Authorized Grown-Ups form, accessible on the Forms & Documents page of CampInTouch. If possible, the same person should drop off and pick up your child every day.

What if I’m late for pick-up or have an emergency situation?

A. Drop-in Care to the rescue! Unexpected things happen, and you can utilize Drop-in at $18 per hour for Before or After Care, or even Lunch. If your camper has not been picked up within 10 minutes of the end of camp, we’ll make sure they’re escorted to the Dining Hall and that their needs are met. Please call Extended Care at 704-887-6043 or the Summer Programs office at 704-887-7006 to let us know your estimated time of arrival.

What is the plan in the event of inclement weather (ie., lightning)?

A. Providence Day School uses a lightning detection system called Perry Weather, and it is used to warn the campus community of lightning danger within close proximity of campus. In the event that the alarm sounds, all campers will take shelter indoors until the all-clear is sounded. If this occurs during carpool, your camper will remain indoors near the normal pick-up location, and signs will be posted outside. You should plan to come inside to pick up your camper. Camp staff will assist in locating your child.

Is an audition required for the CK theater camps?

Terms & Conditions

We adhere to the following policies which have been updated for Summer 2023. In addition, should Providence Day School enact other policies for participation related to COVID-19, or any other communicable disease, those policies may also apply to Summer Programs. Submitting a Camper Registration Form indicates your acceptance of these terms.

Registration:

Registrations are accepted on a first come, first served basis. A non-refundable $50 registration fee applies once per family per season.
Once a program has filled, a waitlist is formed for that specific program and session. Families will be notified if a waitlisted spot opens.
Online registration closes on a rolling basis, on the Friday prior to the start of each session.
Late registration may be made in person on the first day of camp only, on a space-available basis. Please be prepared to complete all information, including a health history. A $50 administrative fee will be charged for each late registration.
All camp fees must be paid at the time of registration. Any services or items purchased after the initial registration will be charged to the card on file.

Cancellation and Refund:

Providence Day reserves the right to cancel a program due to low enrollment or inability to deliver the program due to health regulations or other reasons beyond the control of the school. In this event, a tuition refund will be issued. A refund of the registration fee will be issued within 7 days of the conclusion of the camp season to any family who was withdrawn from all programming.
Families may cancel their child’s registration up to 14 days prior to the start of camp and request a refund of the camp tuition. The registration fee is non-refundable. All requests must be in writing to pds.summer@providenceday.org.
A $50 fee will be assessed for each refund request.
Refunds will not be issued less than 14 days prior to the start of camp, except when the cancelled spot can be filled from the wait list.
Due to fixed costs and expenditures based on enrollment, no refund or reduction will be made for arriving late or leaving early.
Camp fees may not be prorated.

Other:

Carpool placards are required by anyone picking up a child from camp. Information on obtaining the placard will be emailed to families just before camp begins.
A Late Pick-up Fee of $1 per minute will be incurred after 6 pm for campers utilizing Extended Care.
Lunch is provided for children enrolled in a Full Day camp, a Short Day camp, OR two Half Day camps in the same session. Snacks are provided for all camps and courses of three hours’ duration or longer. Campers are welcome to provide their own lunch or snacks based on preference or dietary restrictions. Camp fees will not be prorated for campers who provide their own meals or snacks.
It is the parents' responsibility to bring any special concerns about their child to the Director's attention at the time of registration.
Attendance is required in for-credit PD Academy courses. A student who misses more than two days in a full-credit course or more than one day in a half-credit course will not receive the credit.
Providence Day Summer Programs is not responsible for a camper's personal belongings, including articles of clothing, that may become lost or damaged at camp. It is highly recommended that campers leave valuable items at home, wear clothing that can get messy, and label all belongings with their complete name. Clothing labels may be purchased during registration or afterward through your CampInTouch account. A Lost & Found bin is maintained by the camp.
Providence Day Summer Programs strives to offer a camp experience and opportunities for learning within the boundaries of safety, common sense, and municipal regulations. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, who has violated the conditions for participation or has become a hindrance to the group or goals of the program. It is acknowledged, understood and agreed that the decision of the Director of Summer Programs shall be final and binding.
Camper images may be used by Providence Day School for marketing purposes on its website, in other school-related digital platforms, and in print materials.
Providence Day School does not discriminate on the basis of race, color, ethnicity, religion, sexual orientation, national origin, disability, gender or gender identity in the administration of its educational policies, admission policies or any other programs.

Carpool & Campus Map

We have instituted best practices in designing a well-organized drop-off and pick-up procedure to make carpool safe and efficient. Our process maximizes the safety of campers and staff and facilitates communication between parents and camp instructors. Specific directions are sent to families prior to the start of camp. This includes information on obtaining the required carpool placard and the location of their child's carpool zone. To avoid traffic and long waits, we highly recommend that you arrive no sooner than 5 minutes prior to the designated pick-up time.

Click here for a pdf of the campus map.

Resources

Summer camp is a rite of passage for many kids, and the memories tend to have the sticking power of other life-changing events. Beyond the fact that it’s a whole lot of fun, what are the actual effects on a child's well-being? Research has uncovered a plethora of benefits that can’t always be replicated in the classroom, and we’ve cited some of the most informative, relevant articles for your reading pleasure.

We hope your child has the opportunity to experience the magic of summer camp at Providence Day.

Summer Camp: Our Kids' Antidote to Pandemic Living by Andy Pritikin, American Camp Association
6 Summer Camp Benefits by Jess Michaels, Parent Guide News
Lessons from Camp by Leah Shafer, Harvard Graduate School of Education
Why Day Camp Matters by Andy Kimmelman, American Camp Association
The Importance of Play in Promoting Healthy Child Development and Maintaining Strong Parent-Child Bonds by Kenneth R. Ginsburg, American Academy of Pediatrics

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