Parent Info

Registration opens in January. Registrations are accepted on a first come, first served basis.Online registration is the easiest way to make sure your child’s spot is secure because some camps fill up early. Once a program has been filled, a wait list is formed. Families will be notified if a spot opens up before the camp begins.

Payment is due at the time of registration. We accept Visa, MasterCard, Discovery, and eChecks. An email confirmation will be sent to you via CampMinder with a link to your online account. If you don’t see it within a few minutes of submission, please check your spam/junk mailbox. More information regarding carpool procedures and other important items will be emailed to you just before camp begins so that you have all you need for a smooth week of camp. 

The Terms & Conditions page explains our cancellation and refund policy, which includes a fee for refunds. We recommend that you read it prior to registering your camper and let us know if you have any questions. 

Please Note: To help our camp directors and counselors prepare for their camp, online registration closes on the Friday prior to the start of each session. Late registrations are accepted in person following carpool on the first day of each session, on a space-available basis. An administrative fee applies for each late registration.

Summer at Providence Day offers early morning and late afternoon care for campers in rising grades TK-8 through our Extended Care program. Caring counselors and a wide variety of activities (games, crafts, books, outdoor play) are hallmarks of this program. You may sign up for Extended Care at the time of camp registration, or add it later through your CampInTouch account.

Before Care: We open our doors at 7 am and welcome campers to start their day with us. Our staff walk campers to their morning program.

After Care: Camp counselors bring children back to After Care at 4 pm where they enjoy a variety of supervised activities and games. Final pick-up is 6 pm.

Complete Care: If you require both Before Care AND After Care, you should register for Complete Care. This includes both services at a discount. 

Lunch Care for kids with one half-day camp: Your child is welcome to join us for lunch before or after their half-day camp. Our staff will supervise your camper as they enjoy lunch with their friends. 

Take the stress out of summer and leave the lunch to us! Campers enrolled in one (1) full-day camp or two (2) half-day camps in the same week enjoy a delicious lunch by Flik Independent School Dining (FISD) at no additional charge. 

Children enrolled in just one (1) half-day camp are welcome to register for Lunch and enjoy the same meal with their camp friends.  

Snacks are provided mid-morning and mid-afternoon to all campers. Our Snack Shack operates in the stadium concession stand for the convenience of sports camps near the Mosack Athletic Center (MAC). 

FISD believes in using the freshest ingredients and utilizes local products whenever possible. Flik at Providence Day is also certified as a Green Restaurant by the Green Restaurant Association and is a designated Center for Excellence among Compass Group’s 1,200+ units. Our summer menu offers vegetarian options each day. 

We adhere to the following policies which have been updated for Summer 2022. In addition, should Providence Day School enact other policies for participation related to COVID-19, or any other communicable disease, those policies may also apply to Summer Programs. Submitting a Camper Registration Form indicates your acceptance of these terms. 

Registration:

1. Registrations are accepted on a first come, first served basis. A non-refundable $35 registration fee applies once per family per season.
2. Once a program has filled, a wait list is formed for that specific program and session. Families will be notified if a waitlisted spot opens.
3. Online registration closes on a rolling basis, on the Friday prior to the start of each session.
4. Late registration may be made in person on the first day of camp only, on a space-available basis. Please be prepared to complete all information, including a health history. A $50 administrative fee will be charged for each late registration.
5. All camp fees must be paid at the time of registration. Any services or items purchased after the initial registration will be charged to the card on file. 

Cancellation and Refund:

1. Providence Day reserves the right to cancel a program due to low enrollment or inability to deliver the program due to health regulations or other reasons beyond the control of the school. In this event, a tuition refund will be issued. A refund of the registration fee will be issued within 7 days of the conclusion of the camp season to any family who was withdrawn from all programming. 
2. Families may cancel their child’s registration up to 14 days prior to the start of camp and request a refund of the camp tuition. The registration fee is non-refundable. All requests must be in writing to pds.summer@providenceday.org. 
3. A $50 fee will be assessed for each refund request.
4. Refunds will not be issued less than 14 days prior to the start of camp, except when the cancelled spot can be filled from the wait list. 
5. Due to fixed costs and expenditures based on enrollment, no refund or reduction will be made for arriving late or leaving early. 
6. Camp fees may not be prorated.

Other:

1. Carpool placards are required by anyone picking up a child from camp. Information on obtaining the placard will be emailed to families just before camp begins.
2. A Late Pick-up Fee of $1 per minute will be incurred after 6 pm for campers utilizing Extended Care.
3. Lunch is provided for children enrolled in a full-day camp, a short-day camp, OR two half-day camps in the same session. Snacks are provided for all camps and courses of three hours’ duration or longer. Campers are welcome to provide their own lunch or snacks based on preference or dietary restrictions. Camp fees will not be prorated for campers who provide their own meals or snacks.
4. It is the parents' responsibility to bring any special concerns about their child to the Director's attention at the time of registration. 
5. Attendance is required in for-credit PD Academy courses. A student who misses more than two days in a full-credit course or more than one day in a half-credit course will not receive the credit. 
6. Providence Day Summer Programs is not responsible for a camper's personal belongings, including articles of clothing, that may become lost or damaged at camp. It is highly recommended that campers leave valuable items at home and label all belongings with their complete name. Clothing labels may be purchased during registration or afterward through your CampInTouch account. A Lost & Found bin is maintained by the camp.
7. Providence Day Summer Programs strives to offer a camp experience and opportunities for learning within the boundaries of safety, common sense, and municipal regulations. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, who has violated the conditions for participation or has become a hindrance to the group or goals of the program. It is acknowledged, understood and agreed that the decision of the Director of Summer Programs shall be final and binding.
8. Camper images may be used by Providence Day School for marketing purposes on its website, in other school-related digital platforms, and in print materials. 
9. Providence Day School does not discriminate on the basis of race, color, ethnicity, religion, sexual orientation, national origin, disability, gender or gender identity in the administration of its educational policies, admission policies or any other programs.

We have instituted best practices in designing a well-organized drop-off and pick-up procedure to make carpool safe and efficient. Our process maximizes the safety of campers and staff and facilitates communication between parents and camp instructors. Specific directions are sent to families prior to the start of camp. This includes information on obtaining the required carpool placard and the location of their child's carpool zone.  

The campus map below indicates each drop-off and pick-up zone. To avoid traffic and long waits, we highly recommend that you arrive no sooner than 5 minutes prior to the designated pick-up time.

Click To Download PDF

Summer camp is a rite of passage for many kids, and the memories tend to have the sticking power of other life-changing events. Beyond the fact that it’s a whole lot of fun, what are the actual effects on a child's well-being? Research has uncovered a plethora of benefits that can’t always be replicated in the classroom, and we’ve cited some of the most informative, relevant articles for your reading pleasure. 

We hope your child has the opportunity to experience the magic of summer camp at Providence Day.

• Summer Camp: Our Kids' Antidote to Pandemic Living by Andy Pritikin, American Camp Association
• 6 Summer Camp Benefits by Jess Michaels, Parent Guide News
• Lessons from Camp by Leah Shafer, Harvard Graduate School of Education
• Why Day Camp Matters by Andy Kimmelman, American Camp Association
• The Importance of Play in Promoting Healthy Child Development and Maintaining Strong Parent-Child Bonds by Kenneth R. Ginsburg, American Academy of Pediatrics

Summer at Providence Day School office
pds.summer@providenceday.org
704-887-7006

Diane Sutton, Director of Summer Programs
diane.sutton@providenceday.org
704-887-7008

Randy Sienkowski, Dean of Summer Academics
randy.sienkowski@providenceday.org
 

Summer wouldn't be complete without some cool mementos to keep the memory alive.  Order online when you register for camp. Swag will be delivered to your camper on the first day of camp. 

Camp Survival Pack

Everything your camper needs to survive in Charlotte's summer heat:

$29.99

Summer at Providence Day T-Shirt

100% Cotton or 50/50 blend t-shirt, sizes Youth XS to Adult XL (other items shown not included).

$10.00