Parent Info

How to Register

Registrations are accepted on a first come, first served basis. Once a program has filled, a wait list is formed.

To help our camp directors and counselors prepare for their camp, registration closes at 5pm each Thursday for the upcoming camp session. For example, Session 1 closes at 5pm on May 31, and Session 2 closes on June 7.

  • Click on REGISTER NOW and log into your account (returning family) or create a new account
    • *Safari users: please double-click, command-click, or right-click on Register Now! to open in a new tab*

  • Complete and submit the online Camper Application Form; be aware of registration deadlines each week
  • Full payment is due at the time of registration
  • Once we receive your registration and payment, your camper will be officially enrolled in the selected program(s)
  • From your CampInTouch account, submit the online Health History form for each camper as well as a Verification Form that confirms your child's programs; a complete health form must be received for your child to attend camp
  • An enrollment confirmation will be emailed to you

Extended Care

Extended Care

Summer at Providence Day offers early morning and late afternoon care for campers in rising grades TK-8 through our Extended Care program. Your child will experience the extraordinary care of Mrs. Helen Blair, PDS Extended Day veteran teacher, and her staff. They’ll ensure your child begins and ends the day with fun, safe, age-appropriate activities. Healthy snacks, lots of activity choices (games, crafts, books, outdoor play), and close supervision are hallmarks of this program. Registration for Extended Care is online through your CampInTouch registration account.

Drop off your child at the Dining Hall Annex located in the MacMahon Fine Arts building by parking in adjacent marked spaces and walking your camper inside. Follow the same procedure for pick up. Staff will check your child in and out.

Before Care begins at 7am. Staff will walk campers to their first camp. Camp counselors will bring children back to After Care at 4 pm where they will enjoy a snack and supervised activity and/or play time. Final pick-up is 6 pm. Be aware a late fee will be incurred for pick up after 6 pm. If you require both Before Care AND After Care, you should register for Complete Care. This includes both services and provides a $10 discount.

Change in Lunch Care

If you are a returning family, you’re probably familiar with Lunch Care. This service provided lunchtime supervision of half-day campers choosing to eat lunch on campus. Children were required to pack a lunch or bring money to purchase.

THIS summer, lunch itself is included if you purchase the corresponding Session Lunch in your registration account. No need to remember a lunchbox or money! Campers still receive the caring supervision of our Extended Care professionals. A summer lunch menu can be found in the Calendar section.

Please note that ALL-DAY campers receive lunch automatically; no need to register for Lunch. This includes Full-Day campers as well as campers choosing TWO Half-Day camps in the same session.

Drop-in Care

We know life can throw a wrench in your plans sometimes, and our Drop-in Care is here to help. You may bring your child to Extended Care during normal operating hours for an hourly charge.

A chart summarizing Extended Care services is available here.

FAQs

Are camps open to the general public?

Yes! We welcome the Charlotte community and surrounding areas to join us for a summer of fun!

How old does my child need to be to attend camp?

Children must be at least 4 years old by June 4, 2018 (the first day of camp). Each camp has its own age requirements based on rising grade to ensure the camp content is appropriate for your child. Your camper application will show you only those camps for which your child is eligible.

Do you have a registration deadline?

Each weekly session closes on the preceding Thursday at 5pm. This ensures our camp counselors have the staffing and supplies they need for every camper and that our athletic trainer is informed of any camper health issues.

When is payment due?

Full payment is due at the time of registration. Registration continues throughout the summer….just be aware of the registration closing time each Thursday at 5 pm for the upcoming camp session.

Is a doctor’s physical exam required?

A physical exam is not required; however, all applicants must complete a Health Form to attend camp. The form is included in the online application.

What happens if a camp is cancelled?

A program may be cancelled two weeks prior to the start of the session if enrollment is insufficient. In the event of cancellation, we’ll let you know and either refund the tuition or offer a substitute program.

Is lunch included with camp?

Lunch by Flik Dining is included in your tuition for campers who are enrolled in a FULL DAY of programs, unless specified otherwise. This includes registering for full-day camps as well as TWO half-day camps in the same session. If your child is registering for only ONE half-day camp, lunch is not included. However, you may purchase lunch at the time of registration; look for the appropriate Lunch Session in the Extended Care section of the application. A summer lunch menu is located in the Calendar section for your convenience.

Are snacks and beverages included?

Yes, snacks are included in ALL camps, both full-day AND half-day, as well as PD Academy students. No more remembering to send snacks or money to purchase! Plain and flavored water is also available, although we recommend every camper bring a labeled water bottle each day. The Dining Hall keeps a hydration station open for campers throughout the day. Examples of the snacks that may be offered include fresh fruit, breakfast breads, yogurt, or nut-free trail mix.

What if my child doesn’t like the food or has food allergies?

Campers are welcome to pack their own lunch based on dietary preference or allergies. While Flik Dining avoids nuts and other common allergens, we are not a peanut-free camp. Be aware we cannot prorate camps for those declining Flik Dining meals.

Where do I drop off and pick up my camper?

Unless otherwise directed in the program description, drop off and pick up your camper at the following locations according to his or her program. Signs on campus will provide direction.

  • Carpool Loop (aka the “ferryboat”): Specialty Camps and PD Academy
  • Mosack Athletic Center (MAC): Camp Chargers and Physical Education/Health courses
  • Levin Extended Day House: Charger Chill and a few designated Specialty Camps
  • Dining Hall Annex: Extended Care

Check the camp description for exceptions to drop-off locations. Click here for a campus map and note that the Levin Extended Day House has a separate entrance drive and is not accessible through the main entrance.

Who can pick up my camper?

You must specify Authorized Grown-ups to pick up your camper by completing the corresponding section in the Camper Application. You can update this through your CampInTouch registration account at any time. We will not release your camper to anyone who is NOT on the Authorized Grown-ups list.

What if I’m late for pick-up or have an emergency situation?

Drop-in Care to the rescue! Unexpected things happen, and you can utilize Drop-in at $15/hour for Before or After Care, or even Lunch. If your camper has not been picked up within 10 minutes of the end of camp, we’ll make sure they’re escorted to the Dining Hall Annex and their needs are met. Please call Extended Care at 704-887-6043 to let them know your estimated time of arrival.

What kind of vehicles are used for field trips?

Campers are transported to off-campus activities in school-approved vehicles (buses and mini-buses) which meet federal safety standards. Adults drive school vehicles.

Can I use the Lansdowne neighborhood entrance to access camp?

No, the gate will remain locked throughout the summer.

What is Thor Guard, and how does it affect my camper?

Thor Guard Lightning Detection System is used to warn the campus community of lightning danger within close proximity of campus. In the event that the alarm sounds, all campers will take shelter indoors until the all-clear is sounded. If this occurs during carpool, your camper will remain indoors. You are welcome to come inside to pick up your camper.

How do I register for evening activities for me and my family?

Click on Summer After 6 in the menu at the top; you'll see a link to the Summer After 6 registration form. Create an account or, if you already have an account, log in and select Summer After 6 from your dashboard.

Problem with Register Now! link?

Safari users: please double-click, command-click, or right-click on Register Now! to open in a new tab. This is a known issue and is currently being addressed to make the process easier for Safari users. We appreciate your patience while we work to resolve this glitch.

Terms & Conditions

We adhere strictly to the following policies which are included in your registration. Submitting an application indicates your acceptance of these terms. The Director of Summer Programs reserves the right to interpret the policies as necessary based on available information.

  1. Registrations are accepted on a first come, first served basis. Once a session has filled, a wait list is formed for that specific program and session.
  2. Registration closes each Thursday at 5:00 pm for the following camp session.
  3. All camp fees must be paid at the time of registration.
  4. A non-refundable $25 application fee applies once per family per season.
  5. Program cancellation and/or substitution may be made up to 14 days prior to the start of camp. All requests must be in writing to the Summer Programs office at pds.summer@providenceday.org. A $25 fee will be assessed for any refund.
  6. No refunds for any reason will be issued within 14 days of the start of camp.
  7. Due to fixed costs and expenditures based on definite enrollment, no refund or reduction will be made for arriving late or leaving early. Camp fees may not be prorated.
  8. A Late Pick-up Fee of $1 per minute will be incurred after 6 pm for campers utilizing Extended Care.
  9. Lunch is provided for all full-day campers and those enrolled in two half-day camps in the same session. In addition, snacks are provided for all camps and courses during Sessions 1-9. Campers are welcome to provide their own lunch or snacks based on preference or dietary restrictions. Camp fees will not be prorated for campers who provide their own meals or snacks.
  10. The required Health Form must be completed prior to the start of camp. It is the parents' responsibility to bring any special concerns about their child to the Director's attention at the time of initial registration.
  11. Attendance is required in academic credit courses. A student who misses more than two days in a full-credit course or more than one day in a half-credit course will not receive the credit.
  12. Providence Day Summer Programs is not responsible for a camper's personal belongings, including articles of clothing, that may become lost or damaged at camp. It is highly recommended that campers leave valuable items at home and label all belongings with their complete name. A Lost & Found bin is maintained by Extended Care.
  13. Providence Day Summer Programs strives to offer a camp experience and opportunities for learning within the boundaries of safety, common sense, and municipal regulations. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, who has violated the conditions for participation or has become a hindrance to the group or goals of the program. It is acknowledged, understood and agreed that the decision of the Director of Summer Programs shall be final and binding.
  14. Camper images may be used by Providence Day School for marketing purposes on its website, in other school-related digital platforms, and in print materials.
  15. Providence Day School does not discriminate on the basis of race, color, ethnicity, religion, sexual orientation, national origin, disability, gender or gender identity in the administration of its educational policies, admission policies or any other programs.

Required Forms

All campers are required to complete a Health History form and a Verification Form prior to arriving at camp. The information you submit remains confidential. To access these forms, log into your CampInTouch account. From the dashboard, click on Forms & Documents, then select the correct document.

Certain camps may require additional waivers or other documentation. You will be informed of needed documents upon registration.

Campus Map